Atlas Discovery for IT

Atlas Enterprise Discovery Management > Atlas Discovery for Legal | Atlas Discovery for IT | Atlas Discovery for Employees

Atlas Discovery for IT automates communication of discovery requirements and facts between IT and legal staff with automatic action item assignments, notifications, alerts, work planning and easy look-up of holds and collections. Discovery for IT eliminates the risks associated with 'dropped' preservation activities, manual logging and double tracking between Legal and IT, duplicate collections and inadvertent disposal of data on hold. Discovery for IT is an extension of Atlas Discovery for Legal — the single system of record with workflow for Legal, IT, RIM and Line of Business. Discovery for IT makes it easy for IT to manage compliance and manage data.

Atlas Discovery for IT Capabilities

Coordinates Discovery Tasks

  • See all collection activity past and pending in a single convenient dashboard
  • Look up current legal holds and collections for any employee or system
  • Automatically log legal requests in your ticketing systems
  • Get complete hold and collection instructions with all relevant custodian and data parameters in an easy-to-use collection workbook
  • Share tasks and job lists across the data collection team
  • Capture and share notes with others completing a collection and with the legal team
  • Eliminate duplicate record keeping and manual entry

Aligns IT Collection Task Management

  • Individual job lists provide complete instructions and self service for data collectors
  • Clear and precise instructions avoid wasting time and prevent misunderstanding and errors
  • Collection job dashboard for discovery coordinators includes work load tracking and reporting by system, custodian and collector
  • Ability to select a task from the list and complete some or all of its elements
  • Automatic indexing, logging and audit trail on uploaded documents when collected inside Atlas
  • Indexed document types commensurate with database indexing capabilities on applicable Atlas/database versions

Streamlines Collection Workflow

  • Ability to view collection instructions per custodian, capture notes, upload data, and document the location of collected information if stored outside of Atlas
  • Browse through a matter collection by custodian or browse for collection requirements by custodian across multiple matters to streamline work
  • See all relevant instructions on a single page, including complete employee information, notes from legal on the custodian's data set, parameters and date ranges, and work already done on the collection
  • Upload documents or log evidence location and record location in matter audit trail

Provides Collection Templates for Data Source Types

  • Collection template selection and "fill in the blank" capability for collection requestors
  • Ability to set up data sources (including email, desktop, file shares, applications) and corresponding collection templates for collection workflow
  • Define discovery delegate or steward for data sources
  • Expand to larger and more detailed data source pools with Atlas Information Governance for IT

Informs the Employee Termination Asset Management Process

  • Look up terminated employees to determine active holds, collections
  • Enables disposition of terminated employee data when appropriate

Provides Visibility into Discovery Workload

  • View open and closed tasks by individual; individual staff workload status
  • Get accurate projections and automatic updates in future quarters to plan staffing
  • Align IT resources with anticipated workloads
  • Use Atlas dashboards for visibility on load by staff, type of discovery and asset class