“PSS Systems is an innovator in automating and enabling good systematic legal holds process and the integration of Atlas LCC and Documentum provides our mutual customers with a high level of support for their e-discovery and information management initiatives. The combination of Atlas LCC and EMC Documentum Content Server enables the efficient management of high volumes of information and associated e-discovery risks.”

– Andrew M. Cohen, Esq.,
Vice President, Compliance Solutions, Associate General Counsel, EMC

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Federating Legal Holds, Collection Requests & Retention Rules to Disparate Data Sources from Atlas

Atlas: Best Process, Best Practice
Atlas Policy Enforcement Services extend Atlas LCC and Atlas ERM and enable automated, seamless distribution of legal holds, collections and retention schedules to disparate repositories and data stores to enforce legal policies on widely distributed data.

Enable Attorneys to Scope & Enforce Holds from their Desks
Hold Data in Place to Reduce Cost and Risk
Complete Collections without IT Burden
Fully Integrated Solution — Seamless for Legal
Propagate Retention Schedules to All Data Sources to Manage Information Lifecycles

Previously, companies had significant gaps between their legal policies and procedures and the enforcement of these policies on data residing in the many business systems across an enterprise; these gaps were filled with additional and expensive human and physical monitoring at best and went unfilled at worst, exposing companies to significant legal risk and cost.

Unenforced retention schedules led to substantial build up of unneeded information which drastically increases future litigation costs; unenforced legal holds can lead to court sanctions and high damage awards. With Atlas Policy Enforcement Services, PSS Systems closes these gaps by connecting Atlas LCC and Atlas ERM directly to the systems with custody of data subject to legal holds and retention schedules and automation to ensure that information is properly governed.

Atlas is the only solution in the market that addresses both the business process workflow needs of the litigation department and retention compliance teams while also automating the enforcement of their policies on data distributed across the enterprise. Without leaving their desks, these legal and compliance staff can define, manage, enforce and monitor legal holds, discovery collections and retention schedules.

Hub & Spokes Governance
Legal holds and collections can be quickly instituted from a lawyer-friendly browser interface, including defining the custodians, date ranges, key words, metadata properties and other data characteristics and all applicable data can be locked in place and properly collected when needed. Retention schedules can be federated to disparate data sources for enforcement with elegant, efficient handling of the diversity in laws, retention periods and events are elegantly handled in even the most complex, global corporations.

An attorney can both establish and enforce legal holds from their desktop and retention managers can be assured that retention schedules are properly and automatically enforced on data in disparate repositories across the company and across jurisdictions. Combined, this allows companies to keep only necessary information — nothing more and nothing less.

The Atlas suite serves as a hub that enables those tasked with governance to manage their processes with great control and precision while enabling them to efficiently propagate rules to the end of the many “spokes” where data lives.

Atlas Works Seamlessly with Popular Discovery & Content Tools
Atlas Policy Enforcement Services offers seamless integration and connectors to popular collection tools, Windows file shares, and a wide variety of existing content management systems. By providing connectors for Kazeon and NTFS file shares, PSS Systems provides companies with a seamless way to define and institute holds on unstructured data littered across file servers and PCs — widely considered the most pernicious problem in both retention management and e-discovery. Off-the-shelf connectors for Documentum enable enforcement in the most popular content management application. An SDK is available for customers and third party developers who wish to develop unique enforcement connectors.